Accounts Payable Administrator -Bilingual

City: Mississauga
Province / State: ON
Category: Full time
Req. #: 4980
Openings: 1

Description

OVERVIEW:

Reporting directly to the Accounts Payable Manager, the (Bilingual) Accounts Payable (AP) Administrator is responsible for the accurate and timely processing and payment of vendor invoices, expense reports and preparing month-end reporting. The Accounts Payable Administrator will also support both internal and external vendor responding to payment inquires and ensuring the satisfactory resolution of payment issues.

KEY OBJECTIVES:

  1. Accurately enter and process vendor invoices and expenses for payment in a timely and efficient manner, ensuring G/L account code accuracy.
  2. Review the authorizations on each invoice or expense received and ensure it has been authorized according to established guidelines and procedures. Return for necessary approvals if they are not provided.
  3. Question and follow up on incorrect codes, information or authorizations provided. Obtain clarification and if necessary educate the submitter on the correct code and/or standard process to follow.
  4. Ensure compliance to Company policies and procedures.
  5. Aid with the preparation of cheque runs, match and distribute cheques to meet standard deadlines and payment dates.
  6. Respond to payment inquiries from vendors and/or internal departments in a professional and courteous manner. Provide exceptional vendor service, resolving any outstanding questions and issues promptly.
  7. Facilitate new vendor requests and update vendor information as needed in the JDE EnterpriseOne. Maintain the integrity of the data in the system ensuring it is current and accurate; this includes conducting data reviews and closing out old or outdated vendors as needed.
  8. Prepare monthly Vendor Reconciliations and month-end Accruals.
  9. Provide cross functional support to the finance team as needed.
  10. Assist with special projects as assigned and other related duties as required.

QUALIFICATIONS:

  • College degree or university degree in Accounting, Business
  • Fluency in French, both written and verbal, is a requirement
  • Minimum of three(3) years prior accounts payable experience in a high volume environment
  • Good understanding of accounting principles and GAAP
  • Strong computer skills including Microsoft office: Excel, Word and Outlook. Experience with JDE EnterpriseOne would be an asset
  • Strong customer service skills that are supported by strong oral communication skills
  • Strong, clear and persuasive communication skills, both oral and written
  • Strong organizational skills with the ability to multitask
  • Attention to detail required ensuring accuracy on all related information
  • Strong problem solving skills as well as research and resolution skills
  • Ability to work independently and as part of a team

If you are interested in this challenging opportunity, please apply online.


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